Job Details

Job
Location
Office and Corporate Affairs Executive - Cyprus
Job ID: 8199
Job Type:
Region:

Limassol

Job description:
Our client is an established and profitable company managing the back office for a number of online gaming casinos facing the Asian market with an experienced leadership team who have spun out from major household gambling operators. The business has recently relocated from Malta to Cyprus and we are looking to hire people locally to support the business. 

In the role you will be accountable for the smooth running of the office of around 30 staff day to day. Duties will involve managing reception and all local suppliers through the full procurement cycle from sourcing and quotation through to following up with the finance team for payment and receipt for various office and day to day business needs, accurately.

The business also needs extensive support in general corporate affairs, especially the organisation and handling of recruitment from end to end in a manner that is organised for business stakeholders and a positive experience for potential recruits. The role involves being gregarious and welcoming, positively representing the business to external stakeholders as well as contributing to the overall positive atmosphere of the wider team who you will interact with daily.
 
The role is fast paced, you would step into a motivated, high performing and energized team. They are looking for someone who adds to the positive atmosphere of the office and people with a can-do approach.

Responsibilities:

  • Overseeing general office operation and good function including sourcing suppliers and managing deliveries/onsite work at hours to suit the business
  • Making sure visitors are greeted by someone from the corporate team, interview candidates especially, to make them feel welcome
  • Ensuring international travel is precisely coordinated from request to approval and booking; including flight, hotel, and car rental reservations for staff on demand.
    ensuring staff who are relocating or just visiting get local know how to solve any issues that might come up.
  • Purchasing office supplies and equipment and ensuring stock levels are maintained with correct invoicing verified
  • Managing suppliers and the quality of their work/services/products, including complaints as needed
  • Organizing staff events end to end and key date celebrations (probation, birthdays etc)
  • Organizing the office layout to ensure people or visitors from overseas have somewhere to sit.
  • Troubleshooting any office related issues with appropriate care
  • Creating and managing the businesses online presence to support recruitment drives.
    ensuring reception is manned during core business hours punctually
  • Supporting the management team with ad hoc tasks, especially contracting and other corporate documentation
  • Be the contact point for the recruitment of new staff, managing the relationship with the recruitment companies
  • Ensure the organisation and scheduling of interviews for managers is well planned
  • Following up with the managers & candidates to give feedback and potentially get them enrolled with the company.
  • Managing employee records, employee contracts and leave request balances including the leave planning system
  • Defining key corporate policy documents through consultation of senior stakeholders through to approval/sign off and circulation
  • Being an active and enthusiastic member of the team contributing to the overall positive work environment

Requirements:
 
  • Prior experience in office administration is a must, preferably in an eCommerce focused industry.
  • Being proficient in Microsoft Office applications such as Word and Outlook – generally good computer literacy.
  • Optimally someone with degree level education or extensive experience in a prior similar function.
  • Fluent English and Greek (Cypriot) with plenty of local knowhow
  • Previous experience in an internet service provider type work environment and culture is considered highly beneficial.
  • Being punctual, diligent and organized with good abilities to plan and foresee people's needs.
  • Business minded and sharp - able to negotiate with suppliers and know good/bad deals. 
  • Strong interpersonal & communication skills - happy to get on the phone to anyone. 
  • Flexible and adaptable, enjoying a high paced and changing environment.
  • People centric, polite with good emotional intelligence
  • Proactive mindset to provide business support
  • Discrete with sensitive business data
  • Demonstrably trustworthy from prior roles, such as a role handling money
 
 Please send your CV to Gosia@bettingconnections.com if you are interested in this role.