Job Details

Office Manager - Malta
Job ID: 7914

Alexandra joined our international recruitment team in January 2015, bringing with her recruitment experience from Romania, Bulgaria, and Malta. Alexandra has a degree in Psychology and Human Resources from her home country of Romania. In her role she focuses on international candidate sourcing, utilising both Romanian and English.

Visit Alexandra’s LinkedIn profile

Job Type:


Job description: Office Manager 

Our client is a startup iGaming provider, opening an office in Malta, with a background of a well-established Japanese game development company with a long history and a large presence in Japan.

Necessary skills
  • Great interpersonal skills and a collaborative working style;
  • Previous office management, administrative or assistant experience is a must;
  • Excellent time management skills and ability to multi- task and prioritize work;
  • Attention to detail and problem-solving skills;
  • Written and verbal communication skills;
  • Organizational and planning skills;
  • Computer literacy;
  • English — Intermediate (spoken and written).
Desirable skills
  • Maltese language — Intermediate (spoken and written).
Administrative part
  • Full administrative office support
  • Organize office operations and procedures
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Supervise the maintenance and organization of office areas and equipment
  • Order stationery and furniture
  • Managing food supply (food, tea, coffee etc)
  • Manage office budget
  • Provide general support to visitors
  • Provide friendly and professional first line support to all colleagues
  • Organize meetings and managing database
  • Book transport and accommodation
  • Foreign guests reception (organizing refreshments in the office, business dinners, taxi);
  • Organize corporate events (on-site and off-site events, meet-ups, conventions, team building events, birthday greetings, professional holiday greetings)
  • Deal with correspondence, complaints and queries
  • Prepare letters, presentations and reports
  • Organize onboarding programs for new employees
  • Ensuring that health and safety policies are up to date
  • Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.
  • Make sure that staff get paid correctly and on time
  • Pensions and benefits administration
  • Looking after the health, safety and welfare of all employees
  • Organize staff training sessions and activities
  • Monitor staff performance and attendance
We offer
  • Official employment with a fast-growing company
  • Stable base salary
  • A young, dynamic and pleasant work environment
 To apply please send your CV to